Rollover Explained
- Michael Hughes
- Ian Shaw (Unlicensed)
This article describes the annual roll over process. The Rollover process is performed each June to prepare Myplace for the up-coming academic year.
Around the 2nd week of June, a process known as "Session Roll Over" takes place. The exact date is determined in early August of the preceding year, based on the published Calendar of Dates and overseen by the Learning Enhancement Committee.
Classes with Rollover Action
No changes are made to class sites on the current academic year version of Myplace.
Classes with the Rollover action set have the following actions applied on the future academic year version of Myplace:
All student enrolments refreshed to match the future academic year
All student submitted work (i.e. assignment submissions, quiz attempts) is reset (See sidebar "Non-reset activities").
This includes resetting Turnitin Class and Activity details to preserve the previous year's Turnitin information.
An attempt will be made to adjust submission dates for activities based on the new academic year
Features will be upgraded
Teaching materials and activities remain configured.
Key Tasks following rollover:
Review materials & update for future year
Review all dates to ensure they are appropriate
Review new features & changes to existing activities.
The following activities are not reset as part of the rollover action:
Database activities - Database activities may be used to create or gather student created content that is persisted over academic years, or as an activity that is entirely bounded within an academic year.
As it is not possible to determine which model is being used, Database content is not automatically reset each year.
Glossary activities - Glossaries may be used to create or gather student created content that is persisted over academic years, or as an activity that is entirely bounded within an academic year.
As it is not possible to determine which model is being used, Glossary content is not automatically reset each year.
Wiki activities - Wikis may be used to create student created content that is persisted over academic years, or as an activity that is entirely bounded within an academic year.
As it is not possible to determine which model is being used, Wiki content is not automatically reset each year.
OUBlog activities - OU Blogs may be used to create student created content that is persisted over academic years, or as an activity that is entirely bounded within an academic year.
As it is not possible to determine which model is being used, OU Blog content is not automatically reset each year.
If a class has been set to one of the following Roll over actions, then there may be a number of impacts.
Classes with Move Action
Classes with a Move action will have the following actions applied to the current academic year version of Myplace:
Class will be hidden and made unavailable to all users.
Classes with the Rollover action set have the following actions applied on the future academic year version of Myplace:
Class will be available
Features will be upgraded
My students have disappeared!
No changes to class enrolments will be made, however if your class enrolments are based on the current academic year, this will now refer to the future academic year. If you have any questions about this please contact learning-technologies@strath.ac.uk.
Key Tasks following rollover:
Review new features & changes to existing activities.
Classes with Archive Action
Classes with an Archive action will have the following actions applied to the current academic year version of Myplace:
Class will remain available
Classes with the Archive action set have the following actions applied on the future academic year version of Myplace (i.e. https://classes2019-2020.myplace.strath.ac.uk/):
Class will be hidden and made unavailable to all users.
I want an archived class site back!
If a class has been marked as Archive it can still be restored. When it is restored it will be in whatever state it was at the point of session rollover in June. Any changes made to the currently available site will not be reflected.
If you need an archived site restored contact learning-technologies@strath.ac.uk
| Actions Applied | ||
|---|---|---|---|
| Current Academic Year | Future Academic Year | |
Rollover Action | Available on this server after Rollover | Available after rollover | Remove student submitted content |
Archive | N/A | ||
Move | N/A | ||
Rollover | |||
University Calendar of Dates key events
These events determine the exact dates of the scheduled Myplace upgrades, rollover and session change.
See https://strath.sharepoint.com/sites/calendardates for full details of the Calendar of Dates.
December
Week following end of Formal Assessment Period
June
Week following Final Date for Approval of All UG & PG Awards for Summer"
August
Day after Deadline for eturn of UG Exam results to Student Business