How to run a seminar/tutorial using the Zoom Meeting Activity.

This guide will help you to conduct live seminars/tutorials online using  Zoom.  You will be able to set up a 'Zoom Meeting'  in  MyPlace  and your students can join the session.

Use the meeting to encourage students to participate  by discussing points from the live lecture, pre-reading, or practice activities.

Your students will be able to interact using their video and/or microphone, as well as the chat feature where they can type their comments or questions.

Equipment Required by Tutor:

• PC or Mac
• Microphone
• Web camera (optional)
• Earphones/headphones

NB: You are strongly recommended to use headphones or earphones and not the speakers of your computer. If your microphone picks up the audio from your speakers, this will result in an audio feedback loop and echo and/or disruptive audio feedback for your students.

Step 1: Set up a Zoom Meeting in MyPlace

To set up a Zoom Meeting in Myplace, go to the support page on setting up a Live Lecture (Steps 1-4).

Step 2: Host and Co-Host Controls in a Meeting

As the lecturer, you are the host of the meeting who can control various aspects of the Zoom Meeting, such as managing the participants.

The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants or starting/stopping the recording. If a co-host is needed, this can only be assigned by the main host. There is no limitation on the number of co-hosts you can have in a meeting or webinar.

The host controls will appear at the bottom of your screen if you are not currently screen sharing.

The host has access to the following controls:

• Mute/Unmute
• Start/Stop Video
• Invite
• Manage Participants
• Polling
• Share Screen
• Chat
• Record
• Closed Captions
• Breakout Rooms
• More
• End Meeting

Tips on using the Host Controls

Mute/Unmute: This allows you to mute or unmute your microphone.

Audio Controls (click ^ next to Mute/Unmute): The audio controls allow you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio options in the Zoom settings.

Start/Stop Video: This allows you to start or stop your own video.

Video controls (click ^ next to Start/Stop Video): If you have multiple cameras on your computer, you can select which Zoom is using, access the full video controls, and select a Virtual Background.

Invite: Invite others to join your meeting.

Manage Participants: Opens the Participants window.

Polling: Allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser.

Share Screen: Start sharing your screen.

You will be able to select the desktop or application you want to share. When you are screen sharing, the controls will appear at the top of your screen, but you can drag it to another location.  The is very useful if you want students to see your slides or a particular document or diagram.

Chat: Access the chat window to chat with the participants.

Record: Start or stop a cloud or local recording.

Closed Caption (only available to the host): If you have enabled closed captioning for your account, click here to access the closed caption options.

Breakout Rooms (only available to the host): Start breakout rooms.

End Meeting (only available to the host): This will end the meeting for all participants. If you want to have the meeting continue, you should give another participant host control before leaving the meeting.

Step 3: Attendee Controls in a Meeting

As the lecturer or host, it's important to be aware of how attendees are able to participate during the meeting.

When you join a Zoom meeting hosted by another user, you are considered an attendee. The user who scheduled the meeting or was selected to be the alternative host (if the host is unable to join) will have host controls.

The attendee controls appear at the bottom of your screen if you're not currently screen sharing.

Attendees have access to the following features:

• Mute/Unmute
• Start/Stop Video
• Invite
• Participants
• Share Screen
• Chat
• Record
• Leave Meeting

Tips for Attendees

Mute/Unmute: Mute and unmute your microphone.
Audio Controls (click the ^ arrow next to Mute / Unmute): Allows you to change the microphone and speaker that Zoom is currently using on your computer, leave computer audio, and access the full audio settings.

Start Video / Stop Video: Turns your camera on or off.
Video Controls (click the ^ arrow next to Start Video / Stop Video): Change cameras if you have multiple cameras, select a virtual background (if enabled), or access your full video settings.

Invite: Invite others to join your meeting.

Participants: See who's currently in the meeting. The Participants list also gives you access to these options:

• Rename: Hover over your name and click Rename to change your screen name displayed to other participants.
• Non-verbal feedback icons (if enabled by the host): Places an icon beside your name to quickly notify the host. For example, Raise Hand places the raise hand icon beside your name and simulates a hand raise.

Share Screen: Start a screen share (if the host allows). You will be able to select the desktop or application you want to share. 

Chat: Access the chat window to chat with the participants.

Record: Start or stop a local recording. Attendees do not have access to start a cloud recording. 

Note: The host will need to allow local recordings in their account settings, then give you permission to record. If you don't have permission to record, use the in-meeting chat or audio to ask the host for permission.

Leave Meeting: Leave the meeting while it continues for the other participants. Only the host can end the meeting.

Step 4: Sharing your Screen

One of the most useful features of Zoom is that the host and participants can share their screens.

You may wish to show slides or documents, or ask a student to show their work.

The host does not need to grant screen share access for another participant to share their screen.

The host can also prevent participants from accessing screen share.

To use the screen sharing feature:

1. The host and attendee can screen share by clicking the Share Screen icon.
   
   
2. Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad.
   
   
   
3.  If you want to share video, check Optimize for full-screen video clip: Check this if you will be sharing a video clip in full-screen mode.
    Do not check this otherwise, as it may cause the shared screen to be blurry.
   
   
4.  Click Share.
    
5. Zoom will automatically switch to full screen to optimize the shared screen view.
   To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key. 

Share Screen Menu:

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

• Mute/Unmute: Mute or unmute your microphone.
• Start/Stop Video: Start or stop your in-meeting video.
• Participants/Manage Participants: View or manage the participants (if the host).
• New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
• Pause Share: Pause your current shared screen.
• Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.

Step 5: Meeting Reactions

To encourage your students to engage, you may ask for their reactions throughout the seminar or tutorial.

Meeting participants can now react during a meeting by sending a thumbs up or clapping to communicate without interrupting the meeting.

Reactions will disappear after 5 seconds.  Reactions can be a useful indicator of how students are dealing with the content, instructions, and activities.

Sharing a Meeting Reaction:

1. In your meeting controls, click Reactions. 
   
   
   
   
2. Click the type of reaction you would like to send: clapping hands or thumbs up.
   
   
   
   The reaction will display for 5 seconds.