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This page describes how to pull marks from a Myplace gradebook into the new marks return system.


 Contents...

Not available until the new Student Record System goes live

The method described below - and other marks return methods detailed on pages on this site - will not be available until the new Student Record System goes live.


There are three methods for delivering marks to the marks return system:

  • uploading a .csv file with specified headings
  • pulling the marks from the Myplace gradebook
  • typing the marks directly into the screens

Below are instructions for delivering marks to the marks return system by pulling them from the associated Myplace gradebook.


Before you start

Before you begin a marks return, please ensure you have thoroughly read and performed each step in Preparation for a Return.


How to pull marks from the gradebook into the marks return system

Step 1 - Ensure you know which categories or activities contain the marks you need

You can do this by contacting the course administrator or lecturer of the class, enquiring about their use of the gradebook.

Alternatively, you can go to MyPlace and access the grader report for the class. You can do so by loging into MyPlace, searching for the class through the Find a class menu on the top, accessing the class page and selecting Grader Report from the Administration tab on the left of the screen.

If the MyPlace Gradebook has been used for organising the grades in the class, the total mark should be contained in the Summative total category, however it is best to confirm this with the course administrator before proceeding with the marks return.

Screenshots etc here

Step 2 - Check whether the marks are final and complete

There are various checks that you can perform whilst in MyPlace to ensure that the marks are final. 

Whilst in the Grader Report, check that all columns that contribute to the Summative Total have marks, returned by the lecturer or course administrator. In other words, there is no outstanding assessments to be graded.


New section for each element so everything stays lined up

You can check for missing marks by sorting the assessment columns from Lowest to Highest. You can do so by clicking twice on the (double arrow) symbol next to the assessment's name at the top of the column. 

This will display the students with missing marks (if any) at the top of the list, followed by the rest of the students, with marks, sorted from lowest to highest.

The final marks for students that are missing marks or students, who have been absent for an assessment component is dependant on the faculty-, department- and class-specific assessment regimes applied and is something that should be confirmed before transferring the final marks to the student record system.


Step 3 - Go to the marks return system

Log-in to Myplace

Click on Marks return admin in the 'Electronic marks return' block on the left of the screen.


Step 4 - Check whether a return has been started for the class

Check the marks return admin screen to see whether a return has already been started for the class.  You can do this by searching for the class code in the search boxes at the top.


If a return has been started, under Actions, select Edit.


If a return has not been started, select the class code from the dropdown list, and click Add new.  Then give the return a name (see Naming Conventions in Preparation for a Return) and click Save.


Step 5 - Choose the categories or activities that you wish to bring through

From the Actions tab at the bottom of the page, click on Settings.


You should now be able to view a list of the activities and category totals in the gradebook of the class's corresponding MyPlace site.


Select the activity or category total that you know contains the class total.  In the example on the right, this is the summative total.  Then click Save changes.


You can select more than one set of marks

In addition to the activity or category total which contains the class total, you may bring through other marks.


Using the example on the right, you may wish to view the coursework and exam marks alongside the class totals to double-check that there are no missing marks which might render the total calculated incorrect.





You should now see the column appear in the class return page.


Step 6 - Send the marks to the final mark column

The selected column should now appear on the left of the Final mark column. By clicking on the  (green tick) on the right of the column name you will copy the marks from this column to the Final mark column.

You can also transfer the marks by clicking on them individually.



Step 7 - Copy the mark codes into the mark code column

You can pull the mark codes from the MyPlace gradebook and copy them in the same way as above. You can also enter the mark codes manually by selecting the relevant code from the drop-down menu on the right of the mark entry box.



Step 8 - Check and transfer

Check that you are happy with your marks return.

If you are ready to send it to the student record, click Transfer to student records.  You can update or edit a marks return at any point up until the cut-off date/time, which is three hours before the exam board.

If you are not ready to send your return to the student record, click Save and then Close.


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