Step 1

To aid with reporting, it is recommended that you only have one attendance activity per class which encompasses ALL teaching activity. Do accommodate this, first set up your groupings on MyPlace to reflect any teaching activity for which the class is split into separate groups (e.g. tutorials). Please refer to the MyPlace support page on groupings for further info.

Please note, for jointly delivered classes the recommended practice above may not be optimal as it would require unique QR codes to be displayed to each class. If so, please continue to set up full and group teaching activity as separate activities.

On the main class page, click Turn editing on (top right corner). Click Add an activity or resource under the appropriate section on your page. Select Attendance from the pop-up menu which appears.

Step 2

You can now enter your settings. For reporting purposes, give the activity a meaningful name (e.g. [CLASS CODE] - Attendance). The recommended changes from default settings are:

1. In Grade settings, change the Grade category to Administrative. This will prevent the attendance activity from interfering with the overall class total. If attendance should be weighted, disregard and refer to the MyPlace support page on gradebook setup.

2. In Common module settings, change Availability to Make available but don't show on course page. Do not select Hide from students as this prevents self-recording.

3. In Common module settings, change Group mode to Separate groups.

   • As per the note in Step 1, this set up may not suit all classes. If so, keep this setting as No groups if it is relevant to a full class activity.

Once all settings have been adjusted, click Save and display.

Step 3

You will now be in the attendance activity page. Before adding sessions, you should first navigate to the Status set menu (left hand side of page, under Administration). Tick Automatically set when not marked next to Absent. Click Update to save this change. Return to the attendance activity page.

Step 4

Click Add session. Fill out the details for the session (date, time, description). Please note that students will not be able to self-record attendance out of the specified times. We also recommend unchecking Create calendar event for session to avoid any students accessing the attendance via the class calendar. If the session is specific to certain group(s), highlight these under Groups. Multiple groups can be selected by holding the Ctrl key. This will create a unique session per group. If the session is for the entire class, choose the group with the naming convention:

• [CLASS CODE]: Staff and Students (Current server session: [YEAR])

If you are setting up attendance for a recurring activity, set this up under Multiple sessions. Please note that this will create sessions inclusive of the Repeat until date.

Step 5

Under Student recording, tick Allow students to record own attendance to display further options. Tick Include QR code. This will generate a unique QR code to enable students to access the page for recording attendance. To prevent false recording, it is mandatory that you set a password for the session. There are multiple options for this:

1. Create a custom password via the Student password field.

2. Generate a random password by ticking Random password.

3. Tick Rotate QR code, which will refresh the QR code at intervals. This option would not be compatible with copying the QR code into slides or a printable and must be displayed directly from MyPlace only.

The password will be automatically entered for a student when they scan the QR code. Change Automatic marking to Set unmarked at end of session. Finally, tick Automatically select highest status available.

Early Recording

Students can be granted access to record attendance prior to the session start time. This is enabled when setting up the session. Under the Student recording settings, input the time you want this to be available for early recording for Open session early for marking.

IP Address Sharing

When adding sessions, you can restrict the number of submissions from the same device. Under Student recording, click Show more. Using the Prevent students sharing IP address setting, you can choose to restrict submissions from the same device for the duration of the session (choose Yes) or for a specified time (choose Specified time in minutes to release IP and enter a time in the field to the right). The example to the right shows settings which would prevent multiple submissions from the same device within 10 minutes of each other.

Please note that using this setting may cause issues if taking attendance for a remote session, as students may be on a shared IP address.

Self Marking Availability

In the Status set menu of the attendance activity, you can input the time in minutes that an option is available under the Self-marking availability column. Click Update to save any changes. The example to the right shows the option to be present being available to students for 10 minutes from the start time of the class.