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Myplace offers an Attendance module. This is a 3rd party plugin that allows staff to define sessions that students are expected to attend. |
Attendance can either be taken by the staff leading the session or students may be allowed to self-register their attendance, via the Myplace activity or via a QR code that is provided to them during the session.
Further details on how to use this plugin can be found at https://docs.moodle.org/310/en/Attendance_activity
Recording Attendance via Myplace
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This guidance is reproduced from the Faculty of |
HaSS Policy and Guidance |
for Recording Attendance |
. |
This guide provides instructions on how to set up student recorded attendance within your MyPlace class. As per the HaSS Student Attendance and Engagement Policy, attendance will be monitored to support student wellbeing and visa compliance. The set up recommended below will allow administrative support teams to do so effectively and efficiently.
Further details on the HASS policy is available on line HaSS Student
Setting Up Attendance
Step 1
To aid with reporting, it is recommended that you only have one attendance activity per class which encompasses ALL teaching activity. Do accommodate this, first set up your groupings on MyPlace to reflect any teaching activity for which the class is split into separate groups (e.g. tutorials). Please refer to the
for further info.
Please note, for jointly delivered classes the recommended practice above may not be optimal as it would require unique QR codes to be displayed to each class. If so, please continue to set up full and group teaching activity as separate activities.
On the main class page, click
Turn editing on
(top right corner). Click
Add an activity or resource
under the appropriate section on your page. Select
Attendance
from the pop-up menu which appears.
Step 2
You can now enter your settings. For reporting purposes, give the activity a meaningful name (e.g.
[CLASS CODE] - Attendance). The recommended changes from default settings are:
In
Grade settings, change the
Grade category
to
Administrative. This will prevent the attendance activity from interfering with the overall class total. If attendance should be weighted, disregard and refer to the
Common module settings, change
Availability
to
Make available but don't show on course page. Do not select
Hide from students
as this prevents self-recording.
In
Common module settings, change
Group mode
to
Separate groups.
As per the note in Step 1, this set up may not suit all classes. If so, keep this setting as
No groups
if it is relevant to a full class activity.
Once all settings have been adjusted, click
Save and display.
Step 3
You will now be in the attendance activity page. Before adding sessions, you should first navigate to the
Status set
menu (left hand side of page, under
Administration). Tick
Automatically set when not marked
next to
Absent. Click
Update
to save this change. Return to the attendance activity page.
Step 4
Click Add session. Fill out the details for the session (date, time, description). Please note that students will not be able to self-record attendance out of the specified times. We also recommend unchecking Create calendar event for session to avoid any students accessing the attendance via the class calendar. If the session is specific to certain group(s), highlight these under Groups. Multiple groups can be selected by holding the Ctrl key. This will create a unique session per group. If the session is for the entire class, choose the group with the naming convention:
[CLASS CODE]: Staff and Students (Current server session: [YEAR])
If you are setting up attendance for a recurring activity, set this up under Multiple sessions. Please note that this will create sessions inclusive of the Repeat until date.
Step 5
Under
Student recording, tick
Allow students to record own attendance
to display further options. Tick
Include QR code. This will generate a unique QR code to enable students to access the page for recording attendance. To prevent false recording, it is mandatory that you set a password for the session. There are multiple options for this:
Create a custom password via the
Student password
field.
Generate a random password by ticking
Random password.
Tick
Rotate QR code, which will refresh the QR code at intervals. This option would not be compatible with copying the QR code into slides or a printable and must be displayed directly from MyPlace only.
The password will be automatically entered for a student when they scan the QR code. Change
Automatic marking
to
Set unmarked at end of session. Finally, tick
Automatically select highest status available.
Step 6
Once all settings are entered, click
Add
to complete set up. Complete steps 4-5 until all teaching activity is represented. Make use of the option to add multiple sessions as possible.
Recording Attendance
Step 1
As you add sessions, you will see these appear in the attendance activity page. Each session will have a unique QR code which can be accessed by clicking the highlighted icon
.Step 2
You have multiple options to display the QR. It can be displayed directly from MyPlace (which is essential if using the Rotate QR code option. Otherwise, this can be treated as a static image and copied into a presentation or onto a printable.
Step 2
You have multiple options to display the QR. It can be displayed directly from MyPlace (which is essential if using the
Rotate QR code
option. Otherwise, this can be treated as a static image and copied into a presentation or onto a printable.
Step 3
As students scan the QR code, they will be able to log attendance. Please note that with some larger teaching spaces, the students' distance from the screen can present an issue. To account for this, the image size can be adjusted manually. If displaying directly from MyPlace, adjust the browser zoom. Instructions on this can be found below:
Step 4
Attendance can be viewed and manually updated via the highlighted icon (please note that this icon changes after any attendance has been recorded). Any changes must be saved by clicking
Save and show next page.
Detailed below are some optional features you may wish to implement.
Additional Settings
Early Recording
Students can be granted access to record attendance prior to the session start time. This is enabled when setting up the session. Under the
Student recording
settings, input the time you want this to be available for early recording for
Open session early for marking.
IP Address Sharing
When adding sessions, you can restrict the number of submissions from the same device. Under
Student recording, click
Show more. Using the
Prevent students sharing IP address
setting, you can choose to restrict submissions from the same device for the duration of the session (choose
Yes) or for a specified time (choose
Specified time in minutes to release IP
and enter a time in the field to the right). The example to the right shows settings which would prevent multiple submissions from the same device within 10 minutes of each other.
Please note that using this setting may cause issues if taking attendance for a remote session, as students may be on a shared IP address.
Self Marking Availability
In the
Status set
menu of the attendance activity, you can input the time in minutes that an option is available under the
Self-marking availability
column. Click
Update
to save any changes. The example to the right shows the option to be present being available to students for 10 minutes from the start time of the class.
FAQs
Do groups need to be used if there are multiple groups?
As students can only record their own attendance while the session is live, it will be necessary to reflect any group activities which occur at different times. Groups must be set up before they can be selected for an attendance session.
What if a student is unable to mark their own attendance (e.g. due to a phone issue)?
If a password has been set up, the student could go into the session on MyPlace and enter this. However, for this to be an option, the attendance activity cannot be hidden from students. Alternatively, staff can manually update the student’s attendance (detailed under Using Attendance - step 3).
Where can I find out more?
There is
on the Moodle support page.
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