Step 1 - Ensure you know which categories or activities contain the marks you need

You can do this by contacting the course administrator or lecturer of the class, enquiring about their use of the gradebook.

Alternatively, you can go to MyPlace and access the grader report for the class. You can do so by loging into MyPlace, searching for the class through the Find a class menu on the top, accessing the class page and selecting Grader Report from the Administration tab on the left of the screen.

Step 2 - Check whether the marks are final and complete

There are various checks that you can perform whilst in MyPlace to ensure that the marks are final. 

Whilst in A Myplace gradebook will contain activity marks (eg, the mark awarded for an essay) and category totals (eg, the class mark made up of all the coreectly weighted assessment elements). 

In the example on the right, there are activities and categories, both of which can hold marks.

The activities are:

• Coursework
• Exam
• Attendance
• Mark codes

The category totals are:

• Summative total
• Administrative total
• Course total

It is vital that you know which activity or category total holds the class mark to be passed to the marks return system.

You can check for missing assessment or activity marks in the Grader Report.  Each activity or category total has a column in the Grader Report.

The Grader Report can be accessed from the administration block on the right of the screen when you're on the class's main page.

In the Grader Report, check that all columns that contribute to the Summative Total class total have marks, returned by the lecturer or course administrator. .  In other words, there is are no outstanding assessments to be graded.

You can check for missing marks by sorting the assessment columns from Lowest to Highestor incomplete assessment marks.

In the example on the right, the coursework and exam marks contribute to the class total which is held in the summative category column.

Sorting each assessment column from Lowest to Highest will help you identify any missing marks. You can do so by clicking twice on the (double arrow) symbol next to the assessment's name at the top of the column.   This will display the students with missing marks (if any) at the top of the list, followed by the rest of the students, with marks, sorted from lowest to highest.

In the example on the right, the Coursework column has been sorted lowest to highest and the two missing marks can be seen at the top.

Step 3 - Go to the marks return system

Log-in to Myplace

Click on Marks return admin in the 'Electronic marks return' block on the left of the screen.

Step 4 - Check whether a return has been started for the class

Check the marks return admin screen to see whether a return has already been started for the class.  You can do this by searching for the class code in the search boxes at the top.

If a return has been started, under Actions, select Edit.

If a return has not been started, select the class code from the dropdown list, and click Add new.  Then give the return a name (see Naming Conventions in Preparation for a Return) and click Save.

Step 5 - Choose the categories or activities that you wish to bring through

From the Actions tab at the bottom of the page, click on Settings.

You should now be able to view a list of the activities and category totals in the gradebook of the class's corresponding MyPlace site.

Select the activity or category total that you know contains the class total.  In the example on the right, this is the summative total.  Then click Save changes.

You should now see the column appear in the class return page.

Step 6 - Send the marks to the final mark column

The selected column should now appear on the left of the Final mark column. By clicking on the  (green tick) on the right of the column name you will copy the marks from this column to the Final mark column.

You can also transfer the marks by clicking on them individually.

Step 7 - Copy the mark codes into the mark code column

You can pull the mark codes from the MyPlace gradebook and copy them in the same way as above. You can also enter the mark codes manually by selecting the relevant code from the drop-down menu on the right of the mark entry box.

Step 8 - Check and transfer

Check that you are happy with your marks return.

If you are ready to send it to the student record, click Transfer to student records.  You can update or edit a marks return at any point up until the cut-off date/time, which is three hours before the exam board.

If you are not ready to send your return to the student record, click Save and then Close.