Scheduling privilege

Owned by Sara Yasrebi
Last updated: Sept 21, 2020 by Claire Jeffrey (Unlicensed)
3 min read

Scheduling privilege is designed for a user or an executive admin to:

  • Assign or delegate a user or multiple users to schedule meetings on your behalf. 
  • Schedule meetings on behalf of a user (or multiple users) who has assigned you scheduling privilege.

Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all meetings.

Note: Both users must have a Strathclyde University account.

Setting up scheduling privilege

  • Sign in to the Strathclyde Zoom web portal.
  • Click Settings.
  • Under Other, click the plus sign (+) next to Assign scheduling privilege to.



  • Enter one or more email addresses in the window, separated with a comma.
  • Click Assign.


If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.



Note: If scheduling privilege cannot be assigned because the user is not on your account or is not a Licensed User, you will receive an error message.


Scheduling for another user (Zoom)

 Zoom Desktop Client

The user given scheduling privilege will need to logout of the Zoom client and login again for the scheduling privilege option to appear.

  • Sign in to the Zoom Desktop Client.
  • Click on the Schedule icon.



This will open the scheduler window.



Scroll down.

  • Click Advanced Options.


  • Check Schedule For.
  • Choose the user you want to Schedule For from the dropdown menu.
  • Click Save to finish, and open up the calendar you have selected.



Zoom web portal

  • Sign in to the Strathclyde Zoom web portal.
  • Click Meetings, then click Schedule A Meeting.



  • Choose the user you want to Schedule For from the dropdown menu.
  • Click Save to finish.


Outlook plug-in

You can also follow these steps to schedule for another user in the Outlook plug-in.

  • Schedule a meeting using the Outlook plug-in.



  • Click the Schedule For checkbox, then select the user you want to schedule the meeting for.
  • Click Save to finish.