Note that captions are only created while PowerPoint is running. Should you be using this facility in a teaching session, and switch to providing another type of document on-screen, the captioning will be ended.
PowerPoint can transcribe your words as you present and display them on-screen as captions in the same language you are speaking. There are also position, size, color, and other appearance options for the captions and subtitles to accommodate different environments and audience needs.
For best results, we highly recommend using a headset microphone connected to the device running PowerPoint. Also, the feature requires a reliable internet connection throughout your presentation. Requires Windows 10, and PowerPoint for Microsoft 365 version. The feature isn't supported if you're using an earlier version of Windows.
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- Go to Office.com.
- Click PowerPoint.
- Create a new, blank presentation, start with a template, or open an existing file.
When you start with a new, blank presentation, PowerPoint automatically saves it to OneDrive with a default name, such as Presentation 1. To rename your presentation, do the following:
- On the File menu, select Rename.
- Select Rename.
- In the File Name field, enter the name you want for the presentation, and then click the location.
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Set up captions and subtitles
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- More appearance settings are available by clicking Subtitle Settings and then More Settings (Windows).
Note: To have subtitles always start up when a Slide Show presentation starts, from the ribbon you can navigate to Slide Show and Always Use Subtitles to turn this feature on for all presentations. (By default, it's off.) Then, in Slide Show and Presenter View, a live transcription of your words will appear on-screen.
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Turn the feature on or off while presenting:
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